Terms of service

1. Acceptance

By creating an account, signing in, or otherwise using https://sunshine-staging.clayox.com, you agree to these terms of service. If you do not agree, please do not use the platform.

This instance is operated by Sunshine Childcare using Clayox software.

2. Who may use the service

Access is limited to parents, guardians, and staff authorised by Sunshine Childcare. You must provide accurate information and keep your contact details up to date.

3. Your account

• Keep your password confidential and do not share login credentials
• Notify your centre immediately if you suspect unauthorised access
• You are responsible for activity under your account until you report a compromise

4. Acceptable use

You agree not to:

• Use the platform for unlawful, harassing, or misleading purposes
• Upload harmful, offensive, or unrelated content
• Attempt to bypass security, access other users' data, or disrupt the service
• Share other children's photos or private information without permission

5. Service availability

Clayox and Sunshine Childcare aim to keep the service available, but access may be interrupted for maintenance, upgrades, or events outside our reasonable control. The platform is provided on an "as is" and "as available" basis to the extent permitted by law.

6. Limitation of liability

To the fullest extent permitted by law, Clayox and IGENTX are not liable for indirect, incidental, or consequential losses arising from use of the software. Nothing in these terms limits liability that cannot be excluded under applicable law.

Sunshine Childcare remains responsible for childcare services, staff conduct, and decisions made in its facility. See the platform relationship section for how duties are divided between the centre and Clayox.

7. Changes

We may update these terms as the service evolves. Material changes will be communicated through the platform or to your registered email where appropriate.

8. Governing law

These terms are governed by the laws applicable in the jurisdiction where Sunshine Childcare operates, unless otherwise required by mandatory local law. Have qualified counsel confirm the correct governing law for your deployment.

1. Purpose

This section describes how responsibilities are divided between Clayox (the platform) and Sunshine Childcare (the centre). It is intended to protect families, the centre, and the platform when the software is used to manage childcare operations.

2. Independent roles

• Sunshine Childcare is the childcare provider and is responsible for the children, families, staff conduct, and regulatory compliance in its facility.
• Clayox provides software tools only. We do not supervise children, employ centre staff, or make childcare decisions.
• Nothing in the use of Clayox creates a partnership, agency, or joint venture between the platform and the centre.

3. Centre obligations

When using Clayox, the centre agrees to:

• Collect and use personal data lawfully, with appropriate notices and consents
• Enter only accurate information and keep records up to date
• Restrict staff access to information required for their role
• Send communications only to appropriate recipients (for example enrolled families and authorised staff)
• Not use the platform for unsolicited marketing, purchased lists, or unrelated purposes
• Respond promptly to parent requests about childcare data in the centre's control
• Comply with applicable childcare, privacy, and consumer-protection laws

4. Platform limitations

Clayox is not responsible for:

• The accuracy, legality, or appropriateness of content entered by the centre or its staff
• Decisions made by the centre regarding admission, discipline, fees, or care
• Emails or messages composed and sent by the centre using the platform
• Losses arising from the centre sharing logins, misconfiguring access, or failing to train staff
• Events outside our reasonable control (for example internet outages or third-party failures)

The platform provides tools; the centre remains accountable for how those tools are used in its operations.

5. Prohibited uses

The centre must not use Clayox to:

• Upload unlawful, harmful, or unrelated content
• Harass, spam, or mislead parents or staff
• Process data without a valid basis or required notices
• Circumvent security, access controls, or usage limits
• Impersonate another person or misrepresent the centre's identity

6. Enforcement and suspension

If we reasonably believe a centre has misused the platform, violated these guardrails, or created deliverability, security, or legal risk, Clayox may warn, restrict, or suspend access, and may cooperate with regulators or email providers as required. We may preserve logs and evidence as needed to investigate abuse.

7. Indemnity and allocation of risk

To the fullest extent permitted by law, the centre agrees to defend and hold harmless Clayox and IGENTX from claims, fines, penalties, or costs arising from the centre's use of the platform, including unlawful communications, missing consents, incorrect recipient lists, staff misconduct, or regulatory breaches relating to childcare operations, except where caused by the platform's own intentional misconduct or gross negligence in providing the software.

8. Regulatory and data-subject requests

• Requests about a child's care, enrolment, or centre communications should be directed to Sunshine Childcare.
• Requests about the Clayox software, security, or infrastructure may be directed to the platform via https://www.clayox.com.
• We will assist the centre with technical requests where required by law, subject to our standard support processes.

9. Changes

We may update platform policies and guardrails as the service evolves. Material changes will be communicated through the product or to centre administrators. Continued use after notice constitutes acceptance of the updated terms, unless otherwise required by law.